Privacy Policy

Notice of Privacy Policy – Updated 9/1/2024

Introduction
ESI respects your privacy. We make use of any personal information that you provide to us to serve you better. We have created this privacy policy (“Privacy Policy”) to demonstrate our commitment to online privacy. This “Notice of Privacy Policy” discloses the information gathering and dissemination practices of ESI’s websites, which include Eesipeo.com and our password-protected Internet service platforms— (collectively referred to as the “ESI websites”), which are available primarily to, our clients and our employees.

This Privacy Policy does not apply to the social media sites that ESI utilizes such as LinkedIn, Facebook, and Twitter. Except as noted above, this Privacy Policy applies to all information that you provide to ESI and that ESI maintains electronically, whether you provide the information through the ESI website or other means. Additionally, this Privacy Policy applies to any personal information obtained from your use of the ESI websites.

This Privacy Policy does not apply to any information that you may provide to third parties; for example, other sites linked to the ESI website. You should contact such third parties directly to determine their respective privacy policies. As used herein, the terms “ESI,” “we,” “our” and “its” when referring to ESI, Inc. and its related companies are used only for convenience and are not intended to be an accurate description of ownership, operation or corporate/legal relationships.

What information does ESI collect? 
If you are an employee or client of ESI, we collect and maintain a variety of personal information about you and, if applicable, your company and employees. This information may be collected through ESI websites or paper forms submitted by you. For employees, the information we maintain includes, among other things:

• your name, phone number, address, and email address
• age, marital status, and occupation
• information about your job history and employment status
• information about your salary and benefits, including health
  benefits, your time off, your retirement plans, your Social Security or
  taxpayer identification number
• your recruiting and training history
• information about your family members such as their names,
  addresses and Social Security numbers

We may make some or all of this information available for you or your worksite employer’s use. For clients, examples of this information include:

• your location
• your number of worksite employees
• the gross payroll of worksite employees assigned to your location
• your SIC codes
• information about insurance and other benefit plans

Depending on the use that you make of ESI’s websites, we may also collect your Internet Protocol (IP) address (which is the unique address of your computer), information about your interests and preferences, and, if you decide to send us your resume, information included in your resume. From time to time, we may conduct surveys or offer contests or other promotional events, and gather additional personal information from you in connection with those events. ESI may store and analyze log files from user sessions.

What is this information used for?

We use your personal information in the course of your employment or client relationship with ESI. Among other things, we use this information to provide you with the services available through our software programs. For example, we allow you to edit and update personal information online and allow you to download forms that have been pre-populated with your personal information. We also use your information for other things, which may include but are not limited to the following:

• • Contacting You
    ESI uses your personally identifiable information to communicate with you in the course of your employment or client relationship. We may also contact you to tell you about products and services provided by ESI’s strategic alliances and other third-party organizations. While we must be able to contact you for matters relating to your employment or your client relationship, if you do not wish to receive e-mail communications from ESI regarding strategic alliance offers or other third-party products and services, you may opt out of receiving such communications by following the procedure outlined in such e-mail.    ESI will continue to contact you for matters relating to your employment or your client relationship.
  • Use of IP Address           
    IP addresses are numbers that are automatically assigned to your computer, and if associated with other individually identifiable information, could be considered personal information. We use your IP address to help diagnose problems with our server and to administer and improve the ESI websites. Your IP address is also used to help identify you and to gather broad demographic information, some of which we aggregate and then share with our strategic alliances or potential strategic alliance companies. We also use your IP address to keep track of the information you have seen on our sites.
  • Use of Cookies  
    Cookies are a standard technology used by commercial web services to store small pieces of information on your hard drive by sending a small string of text to your browser. They make your use of the ESI websites more pleasing and efficient by, for example, “personalizing” your user interface or identifying which parts of a site you have previously visited. They also enable us to pre-populate, or automatically fill out, forms and schedules. They enable us to tailor the information you receive and to assist third-party organizations with whom we have strategic alliances by identifying you as an ESI client, employee, or ESI website user. Most Web browsers automatically accept cookies, unless you have configured yours not to accept them. For us to provide you with services on the Employee Service Center, your browser must accept cookies, as they are essential for site administration and security. ESI does not use cookies either to collect individually identifiable information or to collect non-individually identifiable information using a cookie that is combined with a personal identifier.

• Other General Information
  If you send us your resume, we use that information to assist you with the job placement. ESI may also collect the name of the domain from which you access the Internet (e.g., aol.com); the date and time you access the ESI websites, the Internet address of any website from which you link directly to the ESI websites as well as collecting and storing other information in a user’s log file. A user’s log file tells ESI where a user comes from when entering an ESI website, which part of the ESI website the user visits as well as where the user goes when leaving the ESI website; and how much time the user spends in the ESI websites. In addition, ESI may collect e-mail addresses and other personal information from persons who are not current employees or clients of ESI.

With whom is this information shared?
ESI shares personal information only as described below:

• Other ESI Companies and Third-Party Contractors
  We may share your information among related companies of ESI, even if the related company is not a party to your client service or employment agreement. In addition, we may from time to time transfer our database of employee information to third-party contractors who analyze such information on behalf of ESI for, among other things, targeting e-mails to employees regarding strategic alliance offers, or who mail marketing materials to employees regarding strategic alliance offers. Additionally, we may from time to time transfer our database of employee information to a third-party contractor to whom we have outsourced certain of the services that ESI provides to its clients and/or employees. For example, ESI may outsource its employment verification services to a third-party vendor who performs such services on behalf of ESI. Such third-party contractors are contractually bound to hold all such information in confidence and not to share such information with any parties other than ESI.
• Your Worksite Employer
  If you are an employee, most of your personal information is also available to your individual worksite employer. However, ESI does not provide information regarding your physical and/or mental health to any third party for any purposes, unless compelled by a governmental or legal authority.
• Governmental Authorities, Compliance with Law and Protection of ESI and Others
  We provide information to governmental authorities when required to do so by law (for example, we report information regarding your compensation and withholding to the U.S. Internal Revenue Service and state taxing authorities). ESI will also provide personally identifiable information to third parties if compelled to do so by an appropriately empowered governmental or legal authority, or, as necessary, to protect ESI’s rights or the rights of third parties.
• Benefit Plan Providers
  ESI will also provide personally identifiable information to its third-party benefit providers in conjunction with the administration of its benefit plans.
• Medical Emergencies
  If necessary to respond to an apparent medical emergency, ESI may disclose selected employee information.
• Strategic Alliances          
  ESI has entered into marketing agreements, strategic alliances, and other relationships with third-party organizations that may offer or provide products and services to you, sometimes under discounted or preferential terms. We may provide certain information including, but not limited to, your e-mail address and other contact information to our strategic alliance and other third-party organizations so that they may contact you directly regarding products and services that may be of particular interest to you and/or your company.  These strategic alliances and third-party organizations are contractually bound to hold your e-mail address and other contact information in confidence and not to share your information with parties other than ESI.  We also sometimes agree to give these third parties (including potential parties to strategic alliances) aggregated, non-personally identifiable information about our clients, employees, or visitors.  Please directly contact any strategic alliances or third parties for instructions on how you may opt out of receiving marketing communications from such strategic alliances or other third-party organizations.
• Business Transfers         
  As ESI continues to develop its businesses, it may sell various aspects of its business. If ESI sells a portion of its business, it will transfer personal information associated with that business as part of such a sale. Also, in the unlikely event that ESI or substantially all of its assets are acquired, personal information regarding employees and clients will be one of the transferred assets.

What access do you have to the information you provide?  
You have access to much of your personal information depending upon the sites the client company utilizes. Through some of our sites, you can view and update most of the personal information we maintain.

Security measures          
ESI makes access to your personally identifiable information subject to certain security measures, including technological controls such as “firewalls,” in accordance with industry standards. When the use of an ESI website involves the transmission of confidential information about you or ESI, we use Secure Socket Layer (SSL) technology to establish a secure connection between your PC and our server. SSL allows the transmission of encrypted information from your PC to our server and back again and is the industry standard for Internet platform security. No data transmission over the Internet can be guaranteed to be 100% secure, so while ESI strives to protect your personal information, we cannot ensure or warrant the security of any information that you transmit to ESI.

Disclaimer of responsibility for privacy policy and content at linked sites             
ESI’s websites may provide you with links to other websites. We are not responsible for those sites and cannot control the use of information that you submit once you reach those sites, nor can we control the content of what is offered on those sites or on links from those sites. You should contact such third-party websites directly to determine their privacy policies.

Use of information from third parties    
We may use information about you provided to us by third parties (such as credit reporting agencies or strategic alliances) to offer you their services and products, to improve our services, or to evaluate your eligibility for our services.

This is not a children’s website
ESI does not knowingly solicit data from children, and we do not knowingly market to children.

Applicable only to U.S. residents             
Each ESI website is designed for and intended only for the use of clients located in the United States and employees who are U.S. citizens or are residents of the United States If you are a client that is located outside of the United States, you are not authorized to access any ESI website.

Changes in these policies and practices
ESI reserves the right to change its privacy policies and practices periodically, without providing individual notice, by updating this Privacy Policy notice. This Privacy Policy was last updated on December 23, 2010. You agree that it is your responsibility to monitor such updates. Your continued use of the ESI website after such revisions have been made or failure to object in writing to any notice of such change will constitute your full acceptance of such revised Privacy Policy.

More information
If you have any questions about this Privacy Policy, please email support@eesipeo.com or write to:
ESI
Attn: IT Support
12211 Huebner Road
San Antonio, TX 78230.